Our client is looking for an experienced, diligent Team Secretary to provide a full administration and secretarial function primarily to the Director as well as the other members of the Executive Team as and when required. Strong computing, literacy, writing and communications skills are essential as is an extensive knowledge of Powerpoint and the creation of presentations and documentation.

Duties include:

Provide full secretarial and administrative support

Co-ordinate diaries, including extensive scheduling of meetings

Organise complex travel itineraries for the Director and other Executive Team members

Sort and prioritise all correspondence on a daily basis and follow-up on all items requiring action

Where required, arrange conferences, visits and any hospitality events

Undertake tasks including research and project work that may be appropriate as a Team Secretary working in confidential situations

Produce complex documents and presentations for a variety of sources, including tender documentation. Accuracy is the key here and this role requires a high level of attention to detail

Provide a full general administrative function, including filing, ordering and general office management

Act as an ambassador to the company, favourably representing the company at all times to all business contacts

Answer all Executive telephones as and where required

Greet visitors on behalf of executive team